Need to adjust your enrollment status? We will guide you through each scenario to know how to initiate a change and share the implications of a change.
Choose a scenario below for details on how to proceed.
Online enrollment will begin each semester for new and continuing students based on the dates published in the academic calendar.
- Adding a Course
- Graduate and undergraduate students can review instructions for enrolling in a course (PDF) via Enroll and Pay.
- Medical Doctorate (M.D.) students will be enrolled by their department each semester and should consult with their advisor if they have course schedule questions.
- Changing Credit Hours
- Some courses can be taken for variable credit hours. For these courses, you can edit the number of credit hours in which you are enrolled. The edit must occur before the add/change deadline each semester.
- Graduate and undergraduate students can review instructions for updating a course via Enroll and Pay.
- Medical Doctorate (M.D.) students need to talk to their department or advisor to see if this is an option for them.
- Swapping Classes
- Students may have the option to swap classes. This drops a class and adds a different class at the same time. If the new class cannot be added, the current class will not be dropped.
- Graduate and undergraduate students can review instructions for swapping a course via Enroll and Pay.
- Medical Doctorate (M.D.) students do not have the option to swap classes but should speak to their department or advisor with any course schedule questions.
- Permission Numbers
- Some courses, particularly ones being taken outside of a student's normal academic program, require permission numbers in order to enroll in the course. Permission numbers are issued by the department that the course is in.
- Graduate and undergraduate students should talk to their academic advisor before enrolling in a course that requires a permission number to be sure that the course will fit their academic needs and count toward their degree. Students can then review instructions for enrolling in a course with a permission number via Enroll and Pay.
- Medical Doctorate (M.D.) students will not need to use permissions numbers as their department will enroll them in their courses.
- Reviewing the Course Schedule
- All students can view their course schedule each semester to see what courses they are enrolled in. Students should be sure they are enrolled in all of the courses they are attending.
- To check their schedule, students should log into Enroll and Pay, click the "Menu" and select "Student Center." The current semester's schedule will be under the academics section.
- Common Enrollment Errors
- After attempting to enroll online, students should always make sure they have confirmation of successful enrollment. Students will see a green check and the word "success" if the enrollment was successful. If the student sees a red "x" and the status is "error," the enrollment was not successful.
- Graduate and undergraduate students can consult the sytem support resources on the Enroll & Pay How-To's page for solutions to resolve issues. Students may also contact the Registrar's Office at 913-588-7055 or email@example.com for assistance.
If a student needs to drop a course, they must do so before the drop period ends for that semester. For tuition adjustment, grading and drop deadlines, students should consult the academic calendar.
- Canceling a course means that the student dropped the course during the first 15 days of the fall or spring semester.
- Students will receive either a 100% or 50% refund for the course tuition, depending on when the cancellation occurred.
- The course will not appear on the student's transcript.
- Withdrawing from a course means that the student dropped the course after the first 15 days of the semester.
- Students will receive either a 50% or 0% refund of the course tuition, depending on when the withdrawal occurred.
- The course will appear on the student's transcript with a grade of "W."
- No withdrawals can occur after the withdrawal deadline each semester.
- Graduate and undergraduate students can review these instructions for dropping a course via Enroll and Pay.
- Medical Doctorate (M.D.) students should consult with their advisor if they feel they need to drop a course.
- Non-attendance does not constitute a drop. Students will need to log into Enroll & Pay and either cancel or withdraw from the course. Before dropping a course, all students should meet with their department or academic advisor to learn more about how the drop may affect their academic progress.
Students who are considering dropping all courses for a semester should first meet with their academic advisor or department to discuss how this will impact their academic progress. For tuition adjustment, grading and drop deadlines, students should consult the academic calendar.
- Graduate and undergraduate students can review these instructions for dropping all classes for a semester via Enroll and Pay.
- Medical Doctorate (M.D.) students will be canceled/withdrawn by their department or the Registrar's Office after discussing the withdrawal with their department or advisor.
If the student's intention is to completely leave the university, they will need to complete an Official Severance Form (PDF). Students should meet with their academic department to discuss the impacts of leaving the university and to complete the Official Severance Form. The form should then be emailed to the KU Medical Center Registrar's Office.
Instead of severing from the university, some programs will allow students to take a Leave of Absence (LOA). Taking an LOA indicates a student's intention to return to their academic program at a future date. During an LOA, students are considered not officially enrolled and are reported to the National Student Clearinghouse as such. Students receiving federal financial aid are encouraged to meet with Student Financial Aid to discuss the effects of non-enrollment on student aid.
- Graduate students should first discuss their intention to take an LOA with their advisor or academic department. Students will then need to complete the Graduate Studies LOA form. An approved LOA does not count toward the student's time to degree. Students can be on an LOA for no more than three semesters.
- Undergraduate students should meet with their advisor or academic department to discuss whether taking an LOA is an option for them.
- Medical Doctorate (M.D.) students should first discuss their intention to take an LOA with their advisor or academic department. Doctorate students have their own unique LOA form that needs to be completed. Students taking an LOA must still adhere to the School of Medicine policy stating that graduation requirements must be completed within six years of the date of matriculation into medical school.
Before returning to the university from an LOA, students will need to meet with their academic department and complete the appropriate reactivation request form.
If a student cancels or withdraws from the university in the fall or spring semester, they will not be able to return to the university without first completing the reactivation form.
- All students should first discuss their intention to return to the university with their advisor or academic department to be sure that reactivation is an option for them. Only after the student has conferred with their department should they complete the reactivation form.
The Registrar's Office will contact you once the submitted reactivation request has been approved.
Students who cancel/withdraw from their Summer term courses, or who are simply not enrolled over the summer, do not need to complete a reactivation form. They will remain eligible to enroll in Fall term courses.
We are always here to help you navigate your enrollment needs, including withdraws, LOAs and reactivations. Contact the Registrar's Office at 913-588-7055 or firstname.lastname@example.org.